Legal Executive Assistant

Kingswood Group are pleased to be supporting a global Law firm with the recruitment of a London based experienced Executive Assistant.

Working within a supportive professional environment, the role is to provide administrative and secretarial support to the department and the firm to enable optimum efficiency.  

Duties include: 

  • Reporting to the Corporate Head of the Department, day to day support of a team of 13
  • Creating and amending large transactional documents 
  • Organisation and preparation of correspondence; preparation of mail
  • Preparation of bills
  • Attending client meetings both in person and on the telephone
  • Diary management; booking and arranging meetings 
  • File/deed management – to include opening, closing and retrieval of files, filing including e-filing and document scheduling, storage and retrieval
  • Managing various compliance processes including distributing and tracking completion of file reviews
  • Covering reception lunch cover once a week as part of a roster
  • General support to the fee-earners in the department 
  • Trouble shooting minor IT problems
  • Sorting/distributing mail for department after partner review
  • Co-ordination of holidays and absences
  • Organising department social outings from time to time

Skills required: 

Essential

  • Recent Corporate legal secretary experience in private practice
  • Knowledge of document and practice management systems, including opening new matters and filing
  • A minimum typing speed of 65 words per minute with 98% accuracy
  • Excellent long-document and formatting skills with the ability to apply house styles
  • The ability to prepare completion bundles
  • Experience in Companies House filings
  • Advanced Word and Outlook, and Intermediate Excel and PowerPoint skills (preferably Office 365)
  • Excellent verbal and written (including spelling) communication skills
  • Excellent timekeeping
  • Excellent document management skills

Desirable

  • Additional language skills
  • C/ILEX qualification or working towards
  • Blueprint experience or experience using other company secretarial software
  • Familiarity with Company House forms and searches, using Practical Law and other legal resources

Hours are 9.30am to 5.30pm

Benefits:

25 days holiday

Season ticket loan

Private Healthcare/Dental

Pension 

Job Information

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