Junior Float Secretary

Kingswood Group are pleased to be supporting a London professional services company with the recruitment of a Junior Float Secretary. 

Working for a well-established team, the role will be to provide  administrative and secretarial support across the office, supporting staff and departmental EAs as required. There is scope for progression and training. 

Main duties include;

  • Supporting departments during busier periods, cover holidays and other absences
  • Creating new contacts, clients and matters on the practice management system
  • Completing various file opening form
  • Updating and managing registers; undertakings, professional and experts tables
  • Organisation and preparation of correspondence through audio typing/copy typing and/or use of voice recognition systems
  • Formatting documents, incorporating the Firm’s style
  • Dealing with incoming and outgoing post/DX
  • Attending clients both in person and on the telephone and providing such support in a professional and friendly manner in keeping with the Firm’s standards for client care
  • Diary management – booking and arranging meetings 
  •  Ensuring the confidentiality of the Firm’s and client’s documentation and information 
  •  Covering reception lunch cover as part of a roster

You will be a team player with a flexible approach to work. A professional telephone manner and client-oriented approach is expected.

Skills, knowledge and experience

Essential

•    Typing speed minimum 65 words per minute with 98% accuracy

•    Good, demonstrable MS Office suite skills (particularly Word and Outlook)

•    Excellent writing (including spelling) skills; English at native speaker standard

•    Excellent attention to detail

•    C/ILEX qualification or working towards

•    Strong grades at secondary school level including English and Maths (or equivalent)

This is an excellent opportunity for a Junior Secretary to join a forward-thinking and supportive business. 

Hours: 9.30am – 5.30pm

Excellent benefits including 25 days holiday, Healthcare and competitive Pension. 

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