Protecting Data, Building Trust

At Kingswood Group, confidentiality and trust are central to everything we do.
We understand that in recruitment, the information you share — from personal contact details to employment history — is deeply sensitive.

That’s why we have a robust GDPR and data security framework in place to protect your information from the moment it reaches us. Our clients and candidates can be confident that their data is handled with care, transparency and full compliance.

We don’t see data security as a legal requirement — we see it as a professional duty.

Our GDPR Commitment

We are fully compliant with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

This means:

  • We only collect information necessary to provide our recruitment services.
  • We store all personal data securely, using encrypted systems and password-protected platforms.
  • We never share data with third parties without your explicit consent.
  • We only retain data for as long as necessary and in line with legal obligations.
  • You have full control over your information and can request access, correction, or deletion at any time.

Our recruitment systems and databases are reviewed regularly to ensure they meet the highest standards of information security and compliance.

In practice:
Every CV, application, and communication is handled within secure platforms such as our encrypted CRM and email systems, ensuring end-to-end protection.

Our Principles of Responsible Data Handling

We apply five clear principles to every piece of data we manage:

  1. Lawfulness & Fairness – Data is collected and used only for legitimate recruitment purposes, always with consent.
  2. Transparency – We explain clearly how we use and protect your information.
  3. Security – We maintain secure systems and strict confidentiality across all communications.
  4. Accountability – Every consultant is responsible for safeguarding the information they manage.
  5. Control – You retain the right to access, amend or remove your data at any time.
HR Recruitment Process

Your Rights Under GDPR

You have full control over the personal data we hold about you.
Under GDPR, you are entitled to:

  • Access – request a copy of the data we hold about you.
  • Rectification – correct inaccurate or incomplete information.
  • Erasure (“Right to be Forgotten”) – request deletion of your data when it’s no longer needed.
  • Restriction – limit how your data is used.
  • Portability – request your data in a readable format for transfer elsewhere.
  • Objection – opt out of certain types of processing, such as marketing communication.

All requests are handled promptly and confidentially by our Data Protection Officer.

Compliant HR Recruitment

Continuous Improvement

We continually review our GDPR and data-security practices through:

Regular policy audits.

Ongoing staff training.

System updates and compliance checks.

Independent legal and IT reviews where necessary.

Employment Rights Bill Voucher

Partner with Kingswood Group

Whether you’re hiring your first HR professional or strengthening an existing team, Kingswood Group provides more than recruitment — we provide partnership. Our proven HR recruitment process combines sector expertise, transparent communication, and speed of delivery to connect you with the right people, first time.

Every placement is underpinned by our deep understanding of the HR profession and our commitment to representing your brand with integrity. From HR administrators to senior HR directors, we take the time to understand your business, culture, and long-term goals — ensuring each candidate we present aligns both professionally and personally.

With Kingswood Group, recruitment isn’t just about filling roles — it’s about building lasting capability within your organisation. We help you attract, assess, and retain the HR talent that will drive your business forward.

Get in touch with our team

    Frequently Asked Questions (FAQs)

     

    We follow strict GDPR guidelines, collect data only for legitimate recruitment purposes, store it securely, and obtain explicit consent before sharing any information.

    Our recruitment CRM and email systems are fully encrypted, password protected, and accessible only to authorised staff through two-factor authentication.

    Yes. Under GDPR, you can request access, correction, or deletion of your data at any time by contacting our Data Protection Officer.

    We retain personal data only for as long as required to provide recruitment services or meet legal obligations, after which it is securely deleted.

    Our Data Protection Officer monitors compliance, manages data-security policies, and oversees regular training for all staff.

    Accreditations & Memberships

    Kingswood Group are proud to have gained a number of accreditations and being part of business memberships.