Kingswood Group Limited takes the privacy of your information very seriously and we are committed to protecting the data of our candidates, clients and users of our website.
This Privacy Notice applies to our use of any data collected by us or provided by you, in relation to your use of the website and if you enter into a negotiation, contract or employment with us.
We act data controllers for purposes of the General Data Protection Regulation 2016 and Data Protection Act 2018 and are responsible for the manner the data you provide us with is processed.
Kingswood Group Ltd is an HR Solutions company, we partner with organisations across all industries to provide bespoke HR Recruitment, HR Outsourcing and HR Consultancy solutions depending to their people needs. Our Recruitment business operates as a recruitment agency and recruitment business as defined in the Employment Agencies Act 1973.
We also provide HR Consultancy and an HR Outsourced service.
We are registered in the UK: Company Number 11686964
Registered Address: Woodham View, Little Baddow Road, Woodham Walter, Essex, England, CM9 6RP
Our Privacy Officer is Sarah McKee-Harris
You can contact us at firstname.lastname@example.org
You can call us 01245 204450
Kingswood Group Limited is registered as a Data Controller with the Information Commissioner’s Office Certificate Number ZA483620
Where you are a Candidate and we have obtained your personal data from a third party such as an online job board, it is our policy to advise you of the source when we first communicate with you. (Article 14 GDPR)
In order for us to fulfil our contractual obligations to you we will need to use your personal data
For example, for us to provide our recruitment services, we will enter into a contract with you that requires certain information, such as your name and address or bank details to process payroll on your behalf
We must comply with a number of statutory provisions when providing our services, which necessitate the processing of personal data.
For example, we are required to comply with statutory and regulatory obligations relating to business generally including tax, fraud/crime prevention and data protection legislation, and co-operating with regulatory authorities.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service and the most secure experience.
For example, we may send you information based on your previous interactions with us
We will always request your consent when we collect and process your personal data for certain purposes
For example, if you apply for a specific role you may have consented to our processing purely for the purpose of progressing your application for that role. You may also have provided consent to receive marketing updates or our newsletter
We may need to protect the vital interests of you or another person
We may use software to review the personal data of individuals recorded on our database, or who have applied for specific roles. The software, via a smart search, may determine suitability for a specific role via targeted questions relating to the role, and/or may identify and select individual personal information according to the stored characteristics. For example, the software may enable us to quickly identify individuals from our database who have specific skills.
We shall not share your personal information unless we are entitled to do so. The categories of persons with whom we may share your personal information include:
We make thorough enquiries to ensure that all service providers process data in accordance with the appropriate laws and will never sell, trade, or rent your personal information with other companies
In the course of the provision of our services we may transfer data to countries or international organisations outside of the European Economic Area (EEA). This may, for example, be to clients or third parties who provide support services to us. Where information is transferred, it may be to a country in respect of which there is an adequacy decision from the EU Commission. However, if this is not the case, it is our policy to take steps to identify risks and in so far as is reasonably practicable, ensure that appropriate safeguards are in place.
Protecting the confidentiality and integrity of your personal data is a responsibility that we take seriously. We use appropriate technical and organisational measures to keep personal data secure against unauthorised or unlawful processing, and against accidental loss, destruction or damage. For example
We will only retain your personal data for as long as necessary to fulfil the purposes in which we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
For example, invoices will be kept for 7 years for legal obligations.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
For any further enquiries please contact the Company for details of our Retention Policy.
You have the rights under the data protection laws in relation to your personal data including:
Please email us at email@example.com to request a Data Subject Access Request if you wish to exercise any of these rights.
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading, or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our Privacy Officer.
Alternatively, you can make a complaint to the Information Commissioner’s Office:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our Privacy Officer:
Phone: 01245 204450
For a confidential chat about what HR Solution (Recruitment, Outsourcing or Consultancy) you’re looking for and how we can help, please contact us by phone, email, social media channels or by submitting your details below.Get in touch